15 Questions to Ask Your Wedding Caterer Before Booking

Choosing a wedding caterer is one of the biggest decisions you'll make during planning. Before you sign a contract, make sure you've asked these 15 essential questions.

About the Food

1. Can we schedule a tasting before booking? Most reputable caterers offer a complimentary tasting for two. This is your chance to experience the food quality and presentation firsthand.

2. How do you handle dietary restrictions? Whether it's gluten-free, vegan, halal, or kosher, ask how they accommodate special diets — and whether there's an extra charge.

3. Where do you source your ingredients? Farm-to-table caterers will have detailed answers here. Knowing the sourcing helps you understand both quality and pricing.

4. Can we customize the menu? Some caterers offer fully custom menus, while others work from set packages. Know what flexibility you have.

About the Service

5. What's included in the per-plate price? Ask specifically about: staffing, linens, tableware, setup, cleanup, and coordination. Hidden extras can add 20–30% to your bill.

6. How many staff will you provide? The standard is one server per 20–25 guests for plated service. Buffet requires fewer.

7. Do you provide bar service? Some caterers handle the full bar, others only food. If separate, you'll need to coordinate with a bartending service.

8. What happens with leftovers? Many caterers will package leftovers for the couple. Some donate to local shelters. Ask upfront.

About Logistics

9. Have you worked at our venue before? Caterers familiar with your venue know the kitchen setup, loading areas, and any restrictions.

10. What's your backup plan for outdoor events? Weather contingencies should be discussed for any outdoor reception.

11. When do you arrive for setup, and when is cleanup done? This affects your venue rental timeline and costs.

12. Do you carry liability insurance? This is non-negotiable. Ask for proof of insurance, especially for alcohol service.

About the Business

13. What's your cancellation and refund policy? Understand the terms before signing. Most require a non-refundable deposit.

14. How far in advance should we book? Popular caterers book 12–18 months out for peak wedding season.

15. Can we see reviews from recent weddings? Ask for references beyond what's on their website. Recent reviews are most relevant.

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